Creating an Invoice and Invoice Basics

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To create an invoice follow these next steps.

1. A sales order must be In Progress to generate an invoice.

2. Once the sales order is ‘In Progress’, navigate to Accounting > Invoicing

   

3. You will land on the invoicing grid!

   

   <aside> 💡

   This grid has a lot of filterable information regarding all of your invoices

   • Unissued Invoices: this is a total $ amount and invoice amount that are unissued (either they haven’t been created or haven’t been issued)

   • Needs Action: this filters to any invoice that needs action including deposit invoices and late invoices

   • Issued Invoices: this filters for all of your issued invoices

   • Paid Invoices: this filters for all of your paid invoices

   • Unpaid Invoices: This filters for all of your unpaid invoices and if you hover this filter you can filter deeper into which customers are late and how many days past due they are in paying.

     

   </aside>

4. To create your invoice find your corresponding sales order and click ‘Create’

1. This invoice is currently in the “Unissued” status

2. On the top banner of the invoice you will see the corresponding sales order, customer, status, payment terms, pre-tax total, pre-tax balance, total, and balance.

   

3. If you click into the line item you will see:

   

   • The total unit ordered amount, shipped amount, how many units are on the invoice, how many units need to be invoiced, the unit price, and the subtotal

   • You will also see the item information including the associated accounting code

     The accounting code is important to verify if you have an accounting integration because it is crucial for the data mapping between Fulcrum and your accounting software

   • You will see the applicable pricing information for your product

4. At the bottom of the page you will see the invoice details including:

   • Issue date, due date, paid date (if paid), billing address, and billing email

5. To move this invoice to the issued status click the Actions button and select ‘Issue’

   

   • Once the invoice is issued any applicable payment terms will start calculating
   • This is also when the invoice will send to your associated accounting software if applicable

6. To mark this invoice as paid click the Actions button and mark as ‘Paid’!

Deposit Invoicing

https://www.loom.com/share/0cd4950c49af4ed2aba7024a8896da25?sid=19aa7b62-4742-4aad-966c-41d96242e33d

Invoicing Settings

https://www.loom.com/share/1e753ac4e8dd4d8fab12278d584b4a1e

• To get to the invoice settings navigate to Business Setup > Invoicing Setup